Rules and Regulations
of the
The Indian Academy of Cytologists
NAME
The Academy shall be called
“The Indian Academy of Cytologists”.
OBJECTS
The objects of the Academy shall be
(a) To encourage research in both fundamental and clinical cytology.
(b) To encourage co-operation among those actively engaged in the practice of clinical cytology
(c) To standardize terminology.
FOUNDATION
The Indian Academy of Cytologists has been established as a Founder’s Committee, the function of which shall cease at the time of the formation and assumption of Office of the Executive Council.
Founder Members of the Academy are listed at the end (Page 9).
All members of the Founders’ Committee shall automatically become voting members of the Indian Academy of Cytologists.
Prof. P.N. Wahi was elected as President of the Academy by the Founders’ Committee and was authorized to appoint the officers of the First Executive Council. Prof. P.N. Wahi appointed the Executive Council as under:-
First Executive Council
President … … Prof. P. N. Wahi
Secretary … … Prof. Usha K. Luthra
Treasurer … … Dr. S. Tejuja
Members … … Prof. B. N. Purandare
Dr. D. J. Jussawalla
Prof. B. Lahiri
Prof. K. Chandra
Dr. J. Roy Chowdhury
Dr. M. Aikat
MEMBERSHIP
Ordinary Members
Candidates for membership shall be nominated by two members of the Academy. The Application Form, duly filled, must be presented to the Council through the Secretary. The names of the candidates for membership of the Academy must be accompanied by a letter from both the proposer and seconder. These letters must state in detail the qualifications of the candidates. The Secretary shall circulate to the Members of the Council, or place before the Meeting of the Council, the nominations, to be acted upon. Election to membership is by majority vote of the Council.
If, at any time, the Academy shall be of the opinion that the interests of the Academy require the expulsion of the members, they shall submit the question to the statutory meeting called, at which, if two –thirds of the members present vote by ballot for the expulsion of the member in question, his subscription for the current year (if it has already been paid) shall be returned to him and he shall thereupon cease to be a Member of the Academy. The matter shall be discussed in a closed meeting.
OBLIGATION TO BE SUBSCRIBED
Every person elected as a Member of the Academy shall, before his admission, subscribe the obligation in the following words :-
I, the undersigned, do hereby engage that I will endeavour to promote the interests and welfare of the Indian Academy of Cytologists and observe is Rules and Regulations so long as I shall continue a Member thereof.
PRIVILEGES OF MEMBERS
Members shall be entitled to the following right and privileges :-
(a) To be present and vote at the General Meetings.
(b) To propose and recommend candidates for membership.
(c) To introduce visitors at the Scientific Meetings of the Academy.
(d) To receive gratis, copies of the Proceedings and Transactions of the Academy, issued during the continuance of their memberships, or such other publications as the Academy may decide from time to time.
(e) To fill any office in the Academy on being duly elected thereto, subject however to the proviso that any member appointed to any office in the Academy, to which a salary or emolument is attached, shall lose, for the time being, the privilege of voting.
CESSATION OF MEMBERSHIP
Any member may withdraw from the Academy by signifying his/her wish to do so, by a letter addressed to the Secretary, and it shall be effective from a date decided by the Academy after consideration of his communication.
HONORARY MEMBERS
Honorary members may be elected at the statutory meeting on the nomination of the Council, notice being given on the Agenda Paper. The number of the Honorary Members shall not exceed 10. Honorary Members shall have the right to attend meeting of the Association and to take part in discussions, but shall have no VOTE.
QUALIFICATION FOR MEMBERSHIP
Admission to Membership of the Academy, except that of the Members of the Founder’s Committee shall be by approval of the Executive Council.
Membership of the Academy may be offered to Graduates in Medicine or Master of Science (Cytology) or Ph.D. (Cytology), with at least two of the following qualifications:-
(1) Candidates must be engaged in the practice of cytology and have interest in cytology and its development of at least five years prior to nomination.
(2) Candidates must be associated with a medical college/institute a teaching hospital or a
comparable research institution at the time of nomination and admission to the Academy.
(3) Candidates must have contributed scientific work in the field of cytology and must have
been the author or co-author of at least three papers on Cytology.
(4) Any person who has been engaged in research or in the teaching of pathology or any allied science for at least five years shall also be eligible for nomination.
SUBSCRIPTION
Each ordinary member shall pay annual subscription of Rs.20/-. The subscription is payable in advance, and becomes due on 1st January each year. For membership of the Association to be effective, cash /cheque /draft or a banker’s order for payment of the election; but the Academy shall have the power to relax this requirement in exceptional cases. Any member whose subscription is in arrears for three years and who has been duly notified of the fact, shall, if the Academy decides, be removed from the membership form the Association. The Academy has the right to enhance the subscription as and when required.
MEETINGS OF THE ACADEMY
General Meetings of the Academy shall be of the following kind :-
(i) Annual
(ii) Special
(iii) Requisition
Annual and Special Meetings will be called by the President on the written requisition of 2/3rd
of the members on role.
Scientific Meetings of the Academy will be held once a year. This may either precede or follow the General Meeting.
The following rules shall be applicable to all General Meetings of the Academy.
(a) 20 Members shall constitute a quorum.
(b) The President shall take the Chair. If the president is not present, on the expiration of fifteen minutes after the hour fixed for the Meeting, the Members present shall proceed to elect a Chairman.
(c) The business of each Meeting shall be proceeded as per agenda prescribed, but on written notice being given to the President or the Secretary, not less than 48 hrs before the hour of meting, a motion for the immediate transaction of urgent business may be made and, if such motion be seconded and carried, this Rule shall be suspended.
(d) Notice of motion on any matter shall be given by a letter to the Secretary not less than one month before the General Meeting at which the motion is to be moved.
(e) All motions and amendments, except those emanating from the Council, shall require to be seconded before they be discussed. Amendments must be sent in writing. Not more than a single amendment to the original motion shall be laid before the Meeting at any time. When any such amendment may be proposed.
(f) The usual method of voting shall be by show of hands unless division is called for. It shall be competent for any Member present to call for a division. The Chairman’s decision on the show of hands shall be final.
(g) Voting may be by ballot if it specifically demanded at a meeting through a motion to that effect duly carried.
(h) The chairman shall have a casting vote besides his own.
General Meetings shall be held at such times and at such places as the Academy may decide.
The order of business at such meetings shall be as follows:-
(a) Confirmation and adoption of the Minutes of the previous meetings.
(b) Matters arising out of the Minutes of the last meeting.
(c) Names of Members admitted to the Academy.
(d) Consideration of urgent business, if any.
(e) Reports and communications from the Council.
(f) Matters of current and routine business. If any question arises as to whether any particular question is one of the current business and routine, it shall be decided by the Chairman.
The Scientific Meetings of the Academy shall be held in such institutions in India as may be feasible. At these meetings, the Members will make communications on their original work in the field of Cytology and may give demonstrations. The time given to an individual will not usually exceed thirty minutes unless permitted by the Chairman. The president will preside over these meetings, but, in his absence, he will nominate a senior person to preside over the meeting. The general management, including setting of the order in which the items of agenda are to be taken and appointment of the Sectional President, etc., shall be done by the President and the Secretary. The President and the Secretary, if they feel it essential, may extend the meeting over more than one day.
The Secretary shall give one month’s notice of the place and the date of the meeting and shall, at the same time, intimate the date by which notice of intended communications and demonstrations must reach him. One week before the meeting, he shall issue the Agenda papers.
Members may introduce visitors to the Scientific Meetings of the Academy and may arrange with the Secretary for communications and demonstration being given by the visitors.
POWERS AND DUTIES OF THE PRESIDENT
The powers and duties of the President shall be as follows :-
(a) To preside at all Meetings of the Academy and to regulate the proceedings at such meetings.
(b) To ensure due effect being given to the Rules and Regulations made by the Academy.
(c) To be Ex-officio Member of all Committees appointed by the Academy.
(d) In case of doubt as to the interpretation of any of these Rules, to decide on the interpretation. In such cases the President’s interpretation shall be final.
ADMINISTRATION AND OFFICERS
The administration, direction, and management of the affairs of the Academy shall be entrusted to a Council composed of the Officers of the Academy, viz., President, Secretary, Treasurer and six members of the Academy. The President, Secretary and the Treasurer will hold office for a period of one year, and will be eligible for re-election. From among the Members of the Academy, one-third will retire every year and will be eligible for re-election after lapse of one year.
Not more than one of the offices of the President and the Secretary shall be held by the same person.
The Council shall nominate a President, Secretary and a Treasurer by election at the statutory meeting of the Academy. In case of the Council shall perform the duties of the President. In case of incidental vacancy of the Secretary or Treasurer, the President will nominate from amongst the members of the Council to hold the office till next meeting of the statutory body.
MISCELLANEOUS
No person appointed to any office in the Academy, to which a salary or any employment, other than a conveyance allowance, is attached, shall have the privilege of voting. If any member be appointed to any such office, he shall be incapable of voting at the Meeting of the Academy as long as he continues to hold it, but shall not be deprived of any of his other privileges of Membership.
There shall be kept such record of the Proceedings of the Academy as shall from time to time, be prescribed by the Council.
All letters, notices, minutes of the meetings and other documents connected with the business of the Academy, shall be filed in the order of their dates, and shall be preserved.
The Members of the Academy will be required to complete a proforma concerning themselves and their career, to complete their personal records to be maintained by the Academy.